You would be surprised how many people don’t know the simple functions of a copier, or even more, how to take advantage of all of the technology that is available on these machines. Copiers can really be used as a great tool when it comes to office technology and automation
- Make sure the machine is powered on and warmed up.
- Check to make sure there is enough of the correct size paper loaded into the machine.
- Lift the feeder and check the glass to make sure that there is no dirt, marks, or other items left on top of the glass.
- Place a single sheet (original) or item you want copied face down on the glass in the proper position (read and follow the guides).
- Close the feeder on top of the glass and your original.
- Review the setup on the display to make sure you have the right settings (e., color, black & white, size paper, number of copies, etc.)
- Press the copy button.
- Remove your copies and check them to make sure that they are what you wanted copied.
- Remove the original and leave the machine exactly as you found it for the next person in your office to use.
Additional Notes for Using Copiers
If you are copying more than one page, place your stack of pages in the Automatic Document Feeder (ADF) on top of the machine (usually top of the page, turned up and facing left).
Your copier may be on the network, and you may be using it as your printer or scanner. If you are, make sure you pick up your prints after you send them and if your file gets stopped in the online print queue, make sure to clear it, so others don’t have to wait on you.
Ok, now you’re saying to yourself, “everyone knows those basics.” But If they did, then when you go to use the copier in your office, why doesn’t it work? It’s a complete mess, or it’s just not working properly. It’s usually due to a variety of reasons.